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Meeting agenda for Audit Committee

Friday 18th June 2010 at 10:00 AM in the Shrewsbury Room, The Shirehall, Abbey Foregate, Shrewsbury

Committee Members:

Substitute Members:



Items under discussion:

1.  Election of Chairman

2.  Apologies for Absence

3.  Appointment of Vice-Chairman

4.  Declarations of Interest
A guidance note on declaring personal and prejudicial interest is attached.
(4 Guidance on declaring interests.pdf)

5.  Minutes
The Minutes of the meeting held on 24 March 2010 are attached for confirmation marked 5.Contact: Michelle Evans (01743) 252727
(5 Minutes.pdf)

6.  Risk Management Annual Report to Audit Committee 2009/10
The report of the Risk and Insurance Manager is attached marked 6.Contact: Angela Beechey (01743) 252073
(6 RM Annual Report 09-10.pdf, 6 Appendix A.pdf)

7.  Accounts Payable Data Analysis
The report of the Treasury Accountant is attached marked 7.Contact: Claire Green (01743) 252079
(7 Accounts Payable Data Analysis.pdf, 7 Appendix A.pdf)

8.  Review of Shropshire Council’s Code of Corporate Governance Report 2009/10
The report of the Audit Manager is attached marked 8.Contact: Chris Kalinowski (01743) 252083
(8 Code of Corporate Governance.pdf, 8 Appendix A.pdf)

9.  Annual Governance Statement 2009/10
The report of the Director of Resources is attached marked 9.Contact: Laura Rowley (01743) 252007
(9 Annual Governance Statement.pdf, 9 Appendix A.pdf, 9 Appendix B.pdf, 9 Appendix 2.doc)

10.  Internal Audit Annual Report 2009/10
The report of the Head of Audit is attached marked 10.Contact: Ceri Pilawski (01743) 252027
(10 Internal Audit Annual Report 2009-10.pdf, 10 Appendix A.pdf, 10 Appendix B.pdf)

11.  Annual Review of the Effectiveness of the System of Internal Audit
The report of the Director of Resources is attached marked 11.Contact: Laura Rowley (01743) 252007
(11 Annual Review Effectiveness System of IA.pdf, 11 Appendix A.pdf)

12.  Audit Committee Training Plan 2010/11
The report of the Head of Audit is attached marked 12.Contact: Ceri Pilawski (01743) 252027
(12 Training Plan 10-11.pdf)

13.  Visit by the Information Commissioner's Office
The report of the Director of Resources is attached marked 13.Contact: Laura Rowley (01743) 252007
(13 ICO Report.pdf, 13 Appendices A-C.pdf)

14.  Revenue Outturn Report 2009/10
The report of the Director of Resources is attached marked 14.Contact: Laura Rowley (01743) 252007
(14 Revenue Outturn 0910 final v2.pdf)

15.  Capital Outturn Report 2009/10
The report of the Director of Resources is attached marked 15.Contact: Laura Rowley (01743) 252007
(15 Capital Monitor Outturn 2009-10.pdf, 15 Appendix 2.pdf, 15 Appendix 3.pdf, 15 Appendix 4.pdf, 15 Appendix 5.pdf)

16.  Reserves, Provisions and Balances 2009/10
The report of the Director of Resources is attached marked 16.Contact: Laura Rowley (01743) 252007
(16 Reserves & Provisions 200910 final v2.pdf)

17.  Annual Statement of Accounts 2009/10
The report of the Director of Resources is attached marked 17, TO FOLLOW.Contact: Laura Rowley (01743) 252007

18.  Annual Assurance Report to Council 2009/10
The Report of the Director of Resources is attached marked 18.Contact: Laura Rowley (01743) 252007
(18 Annual Assurance Report 2009-10.pdf, 18 Appendix A.pdf, 18 Annex A.pdf)

19.  Request for Approval of an Overpayment Policy
The report of the Director of Resources is attached marked 19.Contact: Laura Rowley (01743) 252007
(19 Overpayment Policy.pdf)

20.  Request for Approval of a Prosecution Policy
The report of the Director of Resources is attached marked 20.Contact: Laura Rowley (01743) 252007
(20 Prosecution Policy.pdf)

21.  Request for Approval to Disregard War Pension from Housing and Council Tax Benefit Calculations
The report of the Director of Resources is attached marked 21.Contact: Laura Rowley (01743) 252007
(21 War Pension Disregard Policy.pdf)

22.  External Audit Annual Inspection 2010/11 Letter
The report of the Council's Audit Commission Manager is attached marked 22.Contact: Erik Bagnall (01743) 494902
(22 Shropshire Inspection fee letter 2010-11.pdf)

23.  External Audit Annual Audit Fee 2010/11 Letter
The report of the Council’s Audit Commission Manager is attached marked 23.Contact: Erik Bagnall (01743) 494902
(23 2010-2011 Audit Fee Letter.pdf)

24.  External Audit Progress Report
The report of the Council's Audit Commission Manager is attached marked 24.Contact: Erik Bagnall (01743) 494902
(24 Audit Progress Report.pdf)

25.  Date of next meeting
The next meeting of the Committee will be held on 16 September 2010.

26.  Exclusion of Press and Public
To consider a resolution under paragraph 10.2 of the Council’s Access to Information Procedure Rules that the proceedings of the Committee in relation to agenda items 27 to 29 shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information defined by the category specified against the items.

27.  Minutes (Exempted by Category 1)
The exempt minutes of the meeting held on 24 March 2010 are attached for confirmation marked 27.Contact: Michelle Evans (01743) 252727

28.  Summary of Internal Audit Findings 2009/10 (Exempted by Category 3)
The report of the Audit Manager is attached marked 28.Contact: Chris Kalinowski (01743) 252083

29.  Internal Fraud Update (Exempted by Category 1)
An oral report will be made by the Audit Manager.Contact: Chris Kalinowski (01743) 252083


Committee Officer is Michelle Evans Lads
Tel: 01743 252727    Fax:
Email: Michelle Evans Lads/LADS/SHROPSHIRE-CC


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