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Postal Address

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Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

West Mercia Energy Joint Committee
Monday, 24th September, 2018 10.00 am

Venue: Ludlow Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

 

2.

Minutes pdf icon PDF 76 KB

To receive the minutes of the Joint Committee meeting held on 26th February 2018.

 

Copy attached marked 2.

 

Decision:

That the Minutes of the West Mercia Energy Joint Committee held on 26th February 2018 be approved as a correct record and signed by the Chairman.

3.

Public Questions

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on Friday, 21st September 2018.

4.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

5.

Supplier Contracts

The Director of West Mercia Energy will provide a verbal update in line with the WME Standing Orders.

 

Decision:

That the update on supplier contracts by the Director of West Mercia Energy be noted.

6.

Statement of Accounts 2017/2018 and Annual Governance Statement 2017/2018 pdf icon PDF 91 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Additional documents:

Decision:

1.      That the Letter of Representation be noted and signed by the Chairman and submitted by the Treasurer.

 

2.      That the finalised Statement of Accounts 2017/18 be approved and signed by the Chairman and the Treasurer.

 

3.      That the Annual Governance Statement 2017/18 be approved.

 

7.

External Audit - Audit Findings Report 2017/2018 pdf icon PDF 100 KB

Report of the External Auditor.

 

Contact: Richard Percival/James McLarnon (0121 212 4000)

 

Additional documents:

Decision:

That the West Mercia Energy Joint Committee Audit Findings Report 2017/18 be noted.

 

8.

Internal Audit Annual Report 2017/18 pdf icon PDF 168 KB

Report of the Audit Services Manager.

 

Contact: Ceri Pilawski (01743 257739)

 

Decision:

1.      That performanceagainst the AuditPlan for the year ended 31 March 2018 be endorsed.

 

2.      To note that the systemof governance, risk managementandinternal controlis operatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2017/18.

 

3.      That the Head of Auditspositiveyear end opiniononWest Mercia Energys governance, risk managementandinternal control environmentfor2017/18on the basisofthe work undertaken and managementresponses received be noted.

 

9.

Distribution of Surplus pdf icon PDF 97 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Decision:

1.      That the retention of accumulated surplus of £0.630 million be approved.

 

2.      That the distribution of accumulated surplus of £0.843 million, in accordance with the provisions of the Joint Agreement, be approved.

 

 

10.

Treatment of Pension Liability for WME and Former WMS

The Treasurer will provide a verbal report.

 

Contact: James Walton (01743 258915)

 

Decision:

That the update on the Pension Liability for WME and Former WMS be noted.

11.

West Mercia Energy Data Protection Policy pdf icon PDF 89 KB

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Additional documents:

Decision:

That the WME Data Protection Policy be approved.

 

12.

West Mercia Energy Health and Safety Policy pdf icon PDF 89 KB

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Additional documents:

Decision:

That the WME Health and Safety Policy be approved.

13.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

14.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 26th February 2018.

 

Contact: Emily Marshall (01743 257717)

 

Decision:

That the Exempt Minutes of the meeting held on 26th February 2018 be approved as a correct record. 

 

15.

Update on Business Plan and Trading Performance to Date 2018/2019

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

 

Decision:

That the recommendation contained within the exempt report be approved.

 

16.

Minutes of the Flexible Energy Advisory Panel

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

 

Decision:

That the recommendation contained within the exempt report be approved.

 

17.

Risk Management Update

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

 

18.

Date of Next Meeting

To confirm the dates of meetings for 2019.

 

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