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Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda, decisions and minutes

Cabinet
Wednesday, 23rd May, 2018 12.30 pm

Venue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND

Contact: Jane Palmer  Senior Democratic Services Officer

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J Barrow.

 

2.

Disclosable Pecuniary Interests

Members are reminded that they must nor participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

Minutes:

Councillor Robert Macey declared that he was the Councils representative on Shropshire Towns and Rural Housing (ST&RH).  He left the room whilst exempt agenda item 10, Housing Stock Options Review Phase 1 Report was under consideration. 

 

3.

Minutes pdf icon PDF 75 KB

To approve as a correct record and sign the Minutes of the Cabinet meeting held on 2 May 2018 TO FOLLOW

Decision:

RESOLVED:

 

That the Minutes of the Cabinet meeting held on 2 May 2018 be approved as a correct record and signed by the Leader.

Minutes:

RESOLVED:

 

That the Minutes of the Cabinet meeting held on 2 May 2018 be approved as a correct record and signed by the Leader.

4.

Public Question Time

To receive any questions or petitions from members of the public, notice of which has been given in accordance with Procedure Rule 14.  Deadline for notification for this meeting is no later than 24 hours prior to the commencement of the meeting i.e. by 12.30pm on Tuesday 22 May 2018.

Minutes:

There were no public questions.

 

5.

Member Questions

To receive any questions of which members of the Council have given due notice, the deadline for notification for this meeting is 5.00pm on Friday 18 May 2018.

Minutes:

There were no members questions.

6.

Scrutiny Items pdf icon PDF 100 KB

To consider a report from the Performance Management Scrutiny Committee on the findings of the Section 106, Community Infrastucture Levy [CIL] and New Homes Bonus [NHB] Task and Finish Group.

Additional documents:

Decision:

RESOLVED:

 

That the recommendations from the Performance Management Scrutiny Committee be noted, as follows:

 

a)    That the CIL ‘Local’ fund be used to support infrastructure provision within the Place Plan area where the development occurred, unless it is agreed these funds should be used to facilitate the delivery of agreed infrastructure priorities across Place Plan areas where the cross boundary community benefits of doing so can be demonstrated, such as through the delivery of additional health, education or highway provision;

b)    That officers review the current 90/10 percentage split between CIL ‘Local’ and CIL ‘Strategic’ funds;

c)    That a Member Advisory Group be established to provide comments to the officer Internal Infrastructure Group for their consideration when recommending the use of CIL monies;

d)    That the CIL approach, including any agreed change, be communicated to all Parish and Town Councils in a clear manner  

 

 

 

 

 

 

Minutes:

The Chair of the Performance Management Scrutiny Committee presented the Section 106, CIL and New Homes Bonus Performance Management Scrutiny Committee update report, which set out the findings and recommendations of the Performance Management Scrutiny Committee.  She began by thanking Councillor Macey and officers for their work with the Task and Finish Group.   

 

 

RESOLVED:

 

That the recommendations from the Performance Management Scrutiny Committee be noted, as follows:

 

a)    That the CIL ‘Local’ fund be used to support infrastructure provision within the Place Plan area where the development occurred, unless it is agreed these funds should be used to facilitate the delivery of agreed infrastructure priorities across Place Plan areas where the cross boundary community benefits of doing so can be demonstrated, such as through the delivery of additional health, education or highway provision;

b)    That officers review the current 90/10 percentage split between CIL ‘Local’ and CIL ‘Strategic’ funds;

c)    That a Member Advisory Group be established to provide comments to the officer Internal Infrastructure Group for their consideration when recommending the use of CIL monies;

d)    That the CIL approach, including any agreed change, be communicated to all Parish and Town Councils in a clear manner  

 

 

 

 

 

 

7.

Financial Outturn 2017/2018 pdf icon PDF 2 MB

Lead Member – Councillor D Minnery – Portfolio Holder for Finance

 

Report of the Head of Finance, Governance and Assurance [Section 151 Officer]

 

Contact: James Walton      Tel: 01743 258915

Decision:

RESOLVED:

 

      i.        That it be noted that the Outturn for the Revenue Budget for 2017/18 is an underspend of £0.655m, this represents 0.12% of the original gross budget of £563.3m.

 

    ii.        That it be noted that the level of general balance after adjusting for the underspend and insurance position stands at £15.436m, which is above the anticipated level assessed in February 2017.

 

   iii.        That it be noted that the Outturn for the Housing Revenue Account for 2017/18 is an underspend of £0.007m and the level of the Housing Revenue Account reserve stands at £8.225m (2016/17 £9.031m).

 

   iv.        That the increase in the level of Earmarked Reserves and Provisions (excluding delegated school balances) of £8.026 in 2017/18 and the reasons for this, be noted.

 

    v.        That the level of school balances stand at £5.381 (2016/17 £6.280m), be noted.

 

   vi.        That net budget variations of £1.472m to the 2017/18 capital programme be approved, detailed in Appendix 5/Table 11 and the re-profiled 2017/18 capital budget of £59.748m.

 

  vii.        That the re-profiled capital budgets of £61.795m for 2018/19, including slippage of £10.140m from 2017/18, £25.986m for 2019/20 and £15.568m for 2020/21 be approved, as detailed in Appendix 5 /Table 15.

 

 viii.        That the outturn expenditure be accepted as set out in Appendix 5 of £49.608m, representing 83% of the revised capital budget for 2017/18.

 

   ix.        That retaining a balance of capital receipts set aside of £20.857m as at 31st March 2018 to generate a one-off Minimum Revenue Provision saving of £0.485m in 2018/19, be approved.

 

Minutes:

The Portfolio Holder for Finance presented the report which provided details of the revenue and capital outturn position for Shropshire Council for 2017/18 and indicated that as the Council’s Statement of Accounts would be completed by 31 May 2018 the final reported position may change slightly. 

 

RESOLVED:

 

      i.        That it be noted that the Outturn for the Revenue Budget for 2017/18 is an underspend of £0.655m, this represents 0.12% of the original gross budget of £563.3m.

 

    ii.        That it be noted that the level of general balance after adjusting for the underspend and insurance position stands at £15.436m, which is above the anticipated level assessed in February 2017.

 

   iii.        That it be noted that the Outturn for the Housing Revenue Account for 2017/18 is an underspend of £0.007m and the level of the Housing Revenue Account reserve stands at £8.225m (2016/17 £9.031m).

 

   iv.        That the increase in the level of Earmarked Reserves and Provisions (excluding delegated school balances) of £8.026 in 2017/18 and the reasons for this, be noted.

 

    v.        That the level of school balances stand at £5.381 (2016/17 £6.280m), be noted.

 

   vi.        That net budget variations of £1.472m to the 2017/18 capital programme be approved, detailed in Appendix 5/Table 11 and the re-profiled 2017/18 capital budget of £59.748m.

 

  vii.        That the re-profiled capital budgets of £61.795m for 2018/19, including slippage of £10.140m from 2017/18, £25.986m for 2019/20 and £15.568m for 2020/21 be approved, as detailed in Appendix 5 /Table 15.

 

viii.        That the outturn expenditure be accepted as set out in Appendix 5 of £49.608m, representing 83% of the revised capital budget for 2017/18.

 

   ix.        That retaining a balance of capital receipts set aside of £20.857m as at 31st March 2018 to generate a one-off Minimum Revenue Provision saving of £0.485m in 2018/19, be approved.

 

8.

Data Protection Policy pdf icon PDF 92 KB

Lead Member – Councillor S Charmley – Deputy Leader and Portfolio Holder for Corporate Support.

 

Report of the Head of Legal and Democratic Services

 

Contact: Claire Porter          Tel: 01743 252763

Additional documents:

Decision:

RESOLVED:

 

That the introduction of the revised Data Protection Policy to establish an effective framework for governing the Council’s use of personal information be agreed.

Minutes:

The Deputy Leader and Portfolio Holder for Corporate Support presented the report which sought Cabinet’s approval for a revised Data Protection Policy which takes account of new data protection legislation, which would come into effect on 25th May 2018.  The Portfolio Holder reminded members of the importance of completing the online training module. 

 

RESOLVED:

 

That the introduction of the revised Data Protection Policy to establish an effective framework for governing the Council’s use of personal information be agreed.

9.

Exclusion of the Public and Press

To resolve that, in accordance with the provisions of Schedule 12A of the Local Government Act 1972, and Paragraph 10.4 (3) of the Council’s Access to Information Procedure Rules, the public and press be excluded from this meeting during consideration of the following item/s.

Decision:

RESOLVED:

 

That, in accordance with the provisions of Schedule 12A of the Local Government Act 1972, and Paragraph 10.4 (3) of the Council’s Access to Information Rules, the public and press be excluded from the meeting during consideration of the following items.

Minutes:

RESOLVED:

 

That, in accordance with the provisions of Schedule 12A of the Local Government Act 1972, and Paragraph 10.4 (3) of the Council’s Access to Information Rules, the public and press be excluded from the meeting during consideration of the following items.

10.

Housing Stock Options Review Phase 1 Report

Lead Member – Councillor L Chapman – Portfolio Holder for Health and Adult Social Care

 

Exempt Report of the Director of Adult Services

 

Contact: Andy Begley         Tel: 01743 258911

Decision:

RESOLVED:

 

That, subject to an amendment to the delegation of responsibilities, the four confidential recommendations be approved.

Minutes:

In accordance with his declaration made at minute 201, Councillor Robert Macey withdrew from the meeting during consideration of this exempt item.

 

The Portfolio Holder for Health and Adult Social Care presented a confidential report from the Director of Health and Adult Social Care on the Housing Stock Options Review Phase One.

 

RESOLVED:

 

That, subject to an amendment to the delegation of responsibilities, the four confidential recommendations be approved.

 

Councillor Robert Macey re-joined the meeting at this point.

11.

Review and Re-tender of Community Drug and Alcohol Services

Lead Member – Councillor L Chapman – Portfolio Holder for Health and Adult Social Care

 

Exempt Report of the Director of Public Health

 

Contact: Professor Rod Thomson            Tel: 01743 258918

Decision:

RESOLVED:

 

That the three recommendations detailed in the confidential report, be approved.

Minutes:

The Portfolio Holder for Health and Adult Social Care presented a confidential report from the Director of Public Health on the Review and Retender of Community Drug and Alcohol Services.

 

RESOLVED:

 

That the three recommendations detailed in the confidential report, be approved.

 

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