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Contact information

E-mail

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Telephone

0345 678 9000

Postal Address

Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and draft minutes

Venue: Wilfred Owen Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Tim Ward  Committee Officer

Items
No. Item

39.

Apologies and Substitutions

To receive apologies for absence and notification of any substitutions

Minutes:

39.1    There were no apologies for absence

40.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate

Minutes:

40.1    There were no declarations of disclosable pecuniary interests

41.

Minutes of the Last Meeting pdf icon PDF 88 KB

The minutes of the meeting held on 21 September 2018 are attached marked 3

Minutes:

41.1    The minutes of the last meeting held on 21 September 2018 had been circulated.

 

41.2    Resolved:

 

That the minutes of the meeting held on the 21 September 2018 be approved as a true record and signed by the Chairman

42.

Public Questions

To receive any questions from members of the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00am on 29 November 2018

Minutes:

42.1    There were no questions from members of the public

43.

Exclusion of Press and Public

To consider a resolution under paragraph 10.2 of the Council's Access to Information Procedure Rules that the proceedings of the Committee in relation to the following agenda items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the categories specified against them

Minutes:

43.1    RESOLVED:

 

That under paragraph 10.2 of the Council’s Access to Information Procedure Rules that the proceedings of the Committee in relation to Minutes 44 to 52 shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the categories specified against them.

 

44.

Absolute Return Bond Fund Managers

To receive a presentation from Louis Paul Hill - Aon

Minutes:

44.1    Members received a presentation from Louis Paul Hill

45.

Absolute Return Bond Fund Manager Presentations

Minutes:

45.1    Members received presentations from Absolute Return Bond Fund Managers.

46.

Appointment of Absolute Bond Fund Manager

The exempt report of the Head of Treasury and Pensions is attached marked 8

Minutes:

46.1  Members received the exempt report of the Head of Treasury and Pensions which provided Members with further information in relation to the appointment of an Absolute Return Bond Manager.

 

RESOLVED:

 

That the decisions as detailed in the Exempt Minutes be implemented

47.

Equity Protection Strategy Update

To receive a presentation from Louis Paul Hill - Aon

Minutes:

47.1    Members received a presentation from Louis Paul Hill

48.

Investment Monitoring - Quarter to 30 September 2018

The exempt report of the Head of Treasury and Pensions is attached marked 10

Minutes:

48.1    The Committee received the exempt report of the Head of Treasury and Pensions which provided Members with monitoring information on investment performance and managers for the quarter period to 30 September 2018 and reported on the technical meetings held with managers since the quarter end.

 

48.2    Resolved:

 

            That the Officer recommendations be agreed

 

49.

LGPS Central Active Global Equities

The exempt report of the Head of Treasury and Pensions is attached marked 11

Minutes:

49.1    Members received the exempt report of the Head of Treasury and Pensions

 

49.2    Resolved:

 

            That the officer recommendations be agreed

50.

New Employers

The exempt report of the Pensions Administration Manager is attached marked 12

Minutes:

50.1    The Committee received the exempt report of the Pensions Administration Manager which provided Members with details of the following:

 

Full details regarding 3 new employer admissions to the Fund due to services transferring from Scheme Employers, under a service contract. 

 

Confirmation that 1 new employer admission, had been approved by the Chairman between committee meetings, to allow the sealing of the Admission.

 

An update of New Schedule 1 Part 1 Scheme Employers (Academies) and New Schedule 2 Part 2 Scheme Employers (Designated Bodies)

 

50.2    Resolved:

           

            That the Officer recommendations be agreed

           

 

51.

Record of Breaches

The exempt report of the Pensions Administration Manager is attached marked 13

Minutes:

51.1    Members received the exempt report of the Pensions Administration Manager which informed them of breaches arising in the quarter 1 July 2018 to 30 September 2018, which had been recorded in the breaches log.

 

51.2    Resolved:

 

That the content of Appendix A to the report, be noted.

52.

Exempt Minutes

The exempt minutes of the meeting held on 21 September 2018 are attached marked 14

 

 

The following agenda items will be taken in public.

Minutes:

52.1    The exempt minutes of the last meeting held on 21 September 2018 had been circulated.

 

52.2    Resolved:

 

That the exempt minutes of the meeting held on the 21 September 2018 be approved as a true record and signed by the Chairman

 

(The full version of Minutes 44 to 52 constitutes exempt information under Categories 2 and 3 of paragraph 10.2 of the Council’s Access to Information Procedure Rules and has accordingly been withheld from publication.)

 

At this point the meeting returned to public session

53.

Corporate Governance Report pdf icon PDF 106 KB

The report of the Investment Officer is attached marked 15

Additional documents:

Minutes:

53.1    A report informing Members of Corporate Governance and socially responsible investment issues arising in the quarter 1st July 2018 to 30th September 2018 had been circulated

 

53.2    Resolved:

 

            That Members accept the position as set out in the report, Manager Voting Reports at Appendix A and BMO Global Asset Management Responsible Engagement Overlay Activity Report at Appendix B.

 

54.

Pensions Administration Monitoring pdf icon PDF 107 KB

The report of the Pensions Administration Manager is attached marked 16

Additional documents:

Minutes:

54.1    Members received the report of the Pensions Administration Manager which provided Members with monitoring information on the performance of and issues affecting the Pensions Administration Team.

 

54.2    The Pensions Administration Manager advised the meeting that 3 vacancies had arisen recently due to 2 members of staff leaving and 1 going on maternity leave.  She informed the meeting that these vacancies would be advertised with a view to filling these posts as soon as possible.

 

54.3    The Pensions Administration Manager informed Members that meetings had been held with IT to seek assurances regarding cyber security and that a statement of compliance would be drawn up, which would conform with the Pensions Regulator guidance.

 

54.3    The Pensions Administration Manager advised the meeting that currently 39.1% of active members and 31.5% of deferred members were registered to view their records online, figures which compared well with national figures.

 

54.4    The Pensions Administration Manager advised Members that the Ministry of Housing, Communities and Local Government (MHCLG) had recently opened an eight-week policy consultation called   ‘LGPS: technical amendments to benefits’ and that officers would be preparing a response.

 

54.5    Resolved:

 

            That Members accept the position as set out in the report.

 

 

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