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E-mail

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Postal Address

Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda, decisions and minutes

Cabinet
Wednesday, 3rd July, 2019 11.00 am

Venue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND

Contact: Amanda Holyoak  Senior Democratic Services Officer

Items
No. Item

13.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Steve Davenport and Peter Nutting.

14.

Disclosable Pecuniary Interests

Minutes:

None were declared.

15.

Minutes pdf icon PDF 81 KB

To approve as a correct record and sign the minutes of the Cabinet meeting held on 12 June 2019 TO FOLLOW

Decision:

RESOLVED: That the minutes of the meeting held on 12 June 2019 be approved as a correct record and signed by the Deputy Leader.

Minutes:

RESOLVED: That the minutes of the meeting held on 12 June 2019 be approved as a correct record and signed by the Deputy Leader.

16.

Public Question Time pdf icon PDF 83 KB

To receive any questions or petitions from members of the public, notice of which has been given in accordance with Procedure Rule 14.  Deadline for notification is no later than 24 hours prior to the commencement of the meeting.

Minutes:

Kevin Piggott and David Kearns had submitted questions regarding a lamppost at the end of Underdale Road, Shrewsbury. 

 

Elizabeth Knowles, Sharuff Morsa, Adele Mills and Claire Kirby had submitted questions in relation to Climate Change. 

 

Peter Phillips had submitted a question in relation to the status of disabled parking spaces in Bishops Castle.

 

A full copy of the questions and responses provided by Portfolio Holders are attached to the signed minutes and available on the Cabinet webpage.

 

17.

Member Question Time

To receive any questions of which members of the Council have given due notice, the deadline for notification for this meeting is 5.00 pm on Friday 28 June 2019. 

Minutes:

There were no questions from Members.

18.

Scrutiny Items pdf icon PDF 235 KB

Report from the Performance Management Scrutiny Committee on Parking Strategy Implementation Six Month Review - TO FOLLOW

Decision:

RESOLVED:

 

To accept the recommendations of the Performance Management Scrutiny Committee regarding the six-month review of the Parking Strategy and request a report be brought back to Cabinet to consider the implications and any actions required on the implementation of these recommendations.

 

                                        

Minutes:

The Chair of the Performance Management Scrutiny Committee presented a report setting out a number of amendments to the Parking Strategy as recommended by the Committee.

 

 

RESOLVED:

 

To accept the recommendations of the Performance Management Scrutiny Committee regarding the six-month review of the Parking Strategy and request a report be brought back to Cabinet to consider the implications and any actions required on the implementation of these recommendations.

 

                                        

19.

West Midlands ADASS Accountable Body Arrangements with Shropshire Council pdf icon PDF 113 KB

Lead Member – Councillor Dean Carroll, Portfolio Holder for Adult Social Services and Climate Change

 

Report of Director of Adult Services, Housing and Public Health attached

 

Contact:  Andy Begley, 01743 258981

Additional documents:

Decision:

RESOLVED:

 

That Cabinet:

 

2.1   Accepts accountable body status for WM-ADASS Care and Health Improvement Programme. The governance of the Programme will be the responsibility of Shropshire Council from 1st April 2019 through the Director of Adult Services and Housing and WM-ADASS Executive Board.

 

2.2   Approves the establishment of a Dynamic Purchasing System on behalf of WM-ADASS to enable the programme to access subject matter specialists to support the delivery of the programme.

 

Minutes:

The Portfolio Holder for Adult Social Services and Climate Change presented a report of the Director of Adult Services and Director of Finance, Governance and Assurance with regard to .  Cabinet accepting accountable body status for West Midlands Association of Directors of Adult Social Services Care and Health Improvement Programme and the establishment of a Dynamic Purchasing System on its behalf. The Portfolio Holder reported that the Director of Adult Services was the Chairman of the West Midlands Branch and this helped give the Council a strong voice at a national level with regard to fairer funding.   In response to a question the Portfolio Holder reported that the Service Level Agreement was being drawn up as fast as was possible.  

 

RESOLVED:

 

That Cabinet:

 

2.1   Accepts accountable body status for WM-ADASS Care and Health Improvement Programme. The governance of the Programme will be the responsibility of Shropshire Council from 1st April 2019 through the Director of Adult Services and Housing and WM-ADASS Executive Board.

 

2.2   Approves the establishment of a Dynamic Purchasing System on behalf of WM-ADASS to enable the programme to access subject matter specialists to support the delivery of the programme.

 

20.

STAR Housing Tenancy Agreement Consultation pdf icon PDF 84 KB

Lead Member – Councillor Robert Macey, Portfolio Holder for Housing and Strategic Planning

 

Report of Director of Place attached

 

Contact:  Mark Barrow, tel 01743 258916

Additional documents:

Decision:

RESOLVED:

 

2.1     That Cabinet approves the draft tenancy agreement.

 

2.2.     That Cabinet authorises Shropshire Towns & Rural Housing, in compliance with Section 103 of the Housing Act 1985, to issue on each tenant, a Preliminary Notice of Intention followed by a Notice of Variation to formally vary the Shropshire Council tenancy agreements, subject to the following amendment which will be highlighted in the notice sent to all tenants.

 

i)                 Section 14 of the agreement. Where it refers to the Data Protection Act 1998 to be updated to take-into-account the introduction of the General Data Protection Regulations (GDPR) in 2018.

Minutes:

The Portfolio Holder for Housing and Strategic Planning presented a report of the Director of Place setting out the outcomes of a consultation carried out by Shropshire Towns and Rural Housing on behalf of the Council with its tenants.  This related to a proposal to vary tenancy agreements by introducing an updated and amended version.  The new agreement would have updated clauses which would assist in dealing with tenancy management issues not covered by the old agreements.  The report summarised the nature of the feedback received and explained that no material changes would be required to the proposed agreement as a result of the feedback. 

 

In response to a question, it was confirmed that any issues raised on reply slips in relation to calls for service, such as requesting repairs, had been individually dealt with and responded to by Shropshire Towns and Rural Housing as part of their management function.  

 

RESOLVED:

 

2.1     That Cabinet approves the draft tenancy agreement.

 

2.2.     That Cabinet authorises Shropshire Towns & Rural Housing, in compliance with Section 103 of the Housing Act 1985, to issue on each tenant, a Preliminary Notice of Intention followed by a Notice of Variation to formally vary the Shropshire Council tenancy agreements, subject to the following amendment which will be highlighted in the notice sent to all tenants.

 

i)                 Section 14 of the agreement. Where it refers to the Data Protection Act 1998 to be updated to take-into-account the introduction of the General Data Protection Regulations (GDPR) in 2018.

21.

Treasury Management Update Quarter 4 2018/19 pdf icon PDF 149 KB

Lead Member – Councillor David Minnery, Cabinet Member for Finance and Corporate Support

 

Report of Director of Finance, Governance and Assurance attached

 

Contact:  James Walton, 01743 258915

Additional documents:

Decision:

RESOLVED:

 

to accept the position as set out in the report.

 

 

Minutes:

The Portfolio Holder for Finance and Corporate Support presented the report of the Director of Finance, Governance and Assurance, setting out the treasury management activities of the Council in the last quarter.  He reported that the Investment Team had outperformed expectations by 0.33% and had achieved a return of 0.90% on the Council’s Cash balances.

 

RESOLVED:

 

to accept the position as set out in the report.

 

 

22.

Quarter 4 2018/19 Corporate Performance Report pdf icon PDF 151 KB

Lead Member – David Minnery – Cabinet Member for Finance and Corporate Support

 

Report of Chief Executive attached

 

Contact:  Clive Wright, tel 01743 252702

Decision:

RESOLVED:

 

To consider the key underlying and emerging issues in the report.

 

To review the performance portal and identify any performance areas to consider in greater detail or refer to the appropriate Overview and Scrutiny Committee.

 

Minutes:

The Portfolio Holder for Organisational Transformation and Digital Infrastructure set out the report of the Intelligence and Insight Manager presenting the Council’s Performance against its key outcomes for Quarter 4 2018/19.  He thanked library staff for their efforts which had led to an increase in library visits and use of the cloud library and congratulated Adult Social Care colleagues for the sustained improvement in transfer from acute hospitals and reduction in delayed transfers of care. 

 

He explained that it was anticipated that the number of road casualties would decline in the next quarter as it was likely that the recent increase was due to a change in recording methods. 

He also drew attention to the challenge to budgets particularly in children’s social care. 

 

In response to questions and suggestions, the Portfolio Holder said he would look at whether it was possible to improve clarity on the Performance Portal by making it clear whether high or low figures represented good performance.   He also reported that some metrics were only made available to the Council annually, and clarity was needed around which ones the Council had a real opportunity to influence.  

 

 

In response to a question about Performance Indicators related to Climate Change, the Portfolio Holder for Climate Change encouraged any member who was interested to attend the next meeting of the Climate Change Task and Finish Group which was looking at development of metrics for this area. 

 

RESOLVED:

 

To consider the key underlying and emerging issues in the report.

 

To review the performance portal and identify any performance areas to consider in greater detail or refer to the appropriate Overview and Scrutiny Committee.

 

23.

Private Sector Housing Enforcement Policy pdf icon PDF 253 KB

Lead Member – Portfolio Holder for Housing and Strategic Planning

 

Report of Director of Adult Service, Housing and Public Health attached

 

Contact:  Andy Begley, 01743 258981

Decision:

RESOLVED:

 

That Cabinet approves the introduction of the “Private Rented Sector Housing Enforcement Policy”.

Minutes:

The Portfolio Holder for Housing and Strategic Planning presented a report setting out consultation feedback and recommending the introduction of a Private Rented Sector Housing Enforcement Policy’.  In response to a question about the low response rate to the consultation, it was confirmed that the consultation had featured on the Consultation Portal on the Council’s website and that the draft policy had been presented to the Shropshire Branch of the National Landlords Association who had provided verbal feedback.  Low feedback was most likely due to general agreement with what was being proposed which would protect good landlords.  Issues around fuel poverty could be addressed through the housing health and safety scheme. 

 

RESOLVED:

 

That Cabinet approves the introduction of the “Private Rented Sector Housing Enforcement Policy”.

24.

Exclusion of the Press and Public

To resolve that, in accordance with the provision of Schedule 12A of the Local Government Act 1972 and Paragraph 10.4 (3) of the Council’s Access to Information Rules, the public and press be excluded from the meeting during consideration of the following items.

Decision:

RESOLVED:

 

That in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.4 (3) of the Council’s Access to Information Rules, the public and press be excluded from the meeting for the following items

Minutes:

RESOLVED:

 

That in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.4 (3) of the Council’s Access to Information Rules, the public and press be excluded from the meeting for the following items

25.

Council Housing Stock Options Review

Lead Member – Councillor Robert Macey, Portfolio Holder for Housing and Strategic Planning

 

Report of Director of Place TO FOLLOW

 

Contact:  Mark Barrow, tel 01743 258916

Decision:

RESOLVED:

 

To approve the recommendations set out in the report

Minutes:

The Portfolio Holder for Housing and Strategic Planning set out the report of the Director of Place on the Council Housing Stock Options Review.

 

RESOLVED:

 

To agree the recommendations as set out in the report

 

26.

Shrewsbury Business Park Investment

Lead Member – Councillor Steve Charmley, Deputy Leader and Portfolio Holder for Assets, Economic Growth and Regeneration 

 

Report of Director of Place TO FOLLOW

 

Contact:  Mark Barrow, 01743 258916

Decision:

RESOLVED:

 

To approve the recommendations set out in the report.

Minutes:

The Deputy Leader and Portfolio Holder for Assets, Economic Growth and Regeneration set out the report of the Director of Place on Shrewsbury Business Park Investment.

 

RESOLVED:

 

To approve the recommendations set out in the report.

 

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