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Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and minutes

Housing Supervisory Board
Thursday, 5th September, 2019 2.00 pm

Venue: Shrewsbury/Oswestry Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Julie Fildes  Committee Officer

Items
No. Item

1.

Election of Chairman

Minutes:

It was proposed and duly seconded and

 

RESOLVED: that Councillor Mark Jones be elected Chairman for the remaining

municipal year.

2.

Appointment of Vice-Chairman

Minutes:

It was proposed and duly seconded and

 

RESOLVED: that Councillor Simon Jones appointed Vice-Chairman for the

ensuing municipal year.

 

Following his appointment, in the absence of Councillor Mark Jones, Councillor Simon Jones took the chair for the meeting.

3.

Apologies for Absence and Substitutions

Minutes:

Apologies were received from Councillors Pauline Dee, Mark Jones and Keith Roberts. Councillors Kevin Turley, Roy Aldcroft and Nick Hignett respectively attended as substitutes.

4.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a disclosable pecuniary interest and should leave the room prior to the commencement of the debate.

Minutes:

There were no declarations of pecuniary interest.

5.

Public Question Time

To receive any questions or petitions from the public of which members of the public have given notice.  Deadline for notification for this meeting is 2pm on Tuesday 3rd September 2019.

Minutes:

There were no public questions.

6.

Member Question Time

To receive any questions of which members of the Council have given notice. Deadline for notification for this meeting is 5.00pm on Monday 1st September 2019

Minutes:

There were no questions from Members.

7.

Appointment of Shareholder Representative pdf icon PDF 82 KB

To consider the Appointment of Shareholder Representative Report.  [Report attached]

 

Contact:  Mark Barrow    Tel. 01743 258919

Minutes:

The Director of Place confirmed that the role of the Shareholder Representative was to represent the Council and act as an interface between the Council and the housing company; Cornovii Developments Limited.

 

RESOLVED:

 

That the Director of Place be appointed as the Share Holder Representative to allow completion of the shareholder agreement.

8.

Terms of Reference pdf icon PDF 108 KB

To consider the Housing Supervisory Board Terms of Reference.  [Report attached]

 

Contact: Mark Barrow      Tel. 01743 258916

Minutes:

The Assistant Director for Commercial Services presented the Report and its appendix. He confirmed that parts A and B of the appendix would not be finalised until later in the month and would be presented to the Company Board, who were expected to review and agree it before it came to the Housing Supervisory Board for noting.

 

The Director of Place explained that regular reports would be considered by Council on the activities of the Housing Company and the Strategic Housing Board. He continued that these reports would contain highly sensitive commercial information and where this was the case would be categorised as ‘exempt reports’.  In response to a Members question he confirmed that Members of the Housing Supervisory Board would have access to exempt reports. 

 

Referring to Part A, Shareholder Consent Matters, Part A Corporate Matters and Part B, Operational Matters, the Solicitor confirmed that the Director of Place had delegated authority from Council to agree these parameters with the Company.  The Director of Place agreed to share these appendices with Members of the Strategic Housing Board once agreed with the Company Board and would be considered by Members at the next meeting of the Housing Supervisory Board. 

 

RESOLVED:

 

That the terms of reference as set out in Appendix A of the Director of Place’s report be noted, and that Appendices A and B be circulated to Members prior to the next meeting.

9.

Times and Dates of Future Meetings

The Committee will meet at 2.00pm on the following dates:

 

·         24th October 2019

·         21st November 2019

·         23rd January 2020

Minutes:

Members discussed future meeting dates.

 

RESOLVED:

 

That meetings of the Strategic Housing Board be held at 2.00pm on:

·           31st October 2019

·           21st November 2019

·           23rd January 2020

10.

Exclusion of Press and Public

To consider a resolution under paragraph 10.2 of the Council’s Access to Information Procedure Rules that the proceedings of the Committee in relation to Agenda item 11 shall not be conducted in public on the grounds that it involves the likely disclosure of exempt information as defined by the categories specified against them.

Minutes:

RESOLVED:

 

That in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and paragraph 10.2 of the Council’s Access to Information Procedure Rules, the public and press be excluded during consideration of the following items as defined by the categories specified against them.

11.

Cornovii Developments Business Plan

To receive a report on the Cornovii Developments Ltd Business Plan. [Report attached]

 

Contact:  Mark Barrow     Tel 01743 258916

Minutes:

RESOLVED:

 

That the Local Housing Company ‘Cornovii Developments Limited’ Business Plan for 2019-20 Appendix A be approved.

 

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