17.1    An apology for absence had been received from Mr M Owen.

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

18.1    Members were reminded that they must not participate in the discussion or voting on any matter in which they had a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

18.2    For information the Leader advised that he knew persons in the company concerned with item 10 (Brognytyn Hall) but that he had not been involved with the issue at all.

To approve as a correct record the Minutes of the meeting held on 20^th May 2015, attached marked 3.

Contact – Penny Chamberlain (01743 252729)

That subject to the declaration by Simon Jones in Minute 2.2 being amended to read “niece” instead of “daughter” the Minutes of the meeting held on 20 May 2015 be confirmed as a correct record and signed by the Leader.

19.1    RESOLVED:

That subject to the declaration by Simon Jones in Minute 2.2 being amended to read “niece” instead of “daughter” the Minutes of the meeting held on 20 May 2015 be confirmed as a correct record and signed by the Leader.

To receive any public questions, statements or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.

20.1    There were no public questions.

21.1    There were no matters referred from Scrutiny/Council.

22.1    There were no reports from Scrutiny Committee.

Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support.

Report of the Head of Finance, Governance and Assurance is attached, marked 7.

Contact – James Walton (01743 255001)

(a)   That it be noted that the Outturn for the Revenue Budget for 2014/15 was an underspend of £0.300m, which represented 0.05% of the original gross budget of £578m.

(b)   That it be noted that the level of general balance stood at £15.206m, which was above the anticipated level included within the Financial Strategy.

(c)    That it be noted that the Outturn for the Housing Revenue Account for 2014/15 was an underspend of £0.763m and the level of the Housing Revenue Account reserve stood at £3.076m (2013/14 £2.542m).

(d)   That the increase in the level of Earmarked Reserves and Provisions (excluding delegated school balances) of £17.939m in 2014/15 be noted.

(e)   That the level of school balances which stood at £3.957m (2013/14 £5.523m) be noted.

23.1    The Leader presented a report by the Head of Finance, Governance and Assurance – copy attached to the signed minutes – which set out the revenue outturn position for Shropshire Council for 2014/2015.  A summary was provided of the outturn for each service area with a commentary on the main variations and an outline of how the position had changed since Quarter 3; the movements in the Council’s general balance; and the Council’s reserves and provisions.  The Council’s financial position has improved by £0.672m when compared to projections made a Quarter 3 resulting in a net underspend of £0.300m.

23.2    RESOLVED:

(a)   That it be noted that the Outturn for the Revenue Budget for 2014/15 was an underspend of £0.300m, which represented 0.05% of the original gross budget of £578m.

(b)   That it be noted that the level of general balance stood at £15.206m, which was above the anticipated level included within the Financial Strategy.

(c)    That it be noted that the Outturn for the Housing Revenue Account for 2014/15 was an underspend of £0.763m and the level of the Housing Revenue Account reserve stood at £3.076m (2013/14 £2.542m).

(d)   That the increase in the level of Earmarked Reserves and Provisions (excluding delegated school balances) of £17.939m in 2014/15 be noted.

(e)   That the level of school balances which stood at £3.957m (2013/14 £5.523m) be noted.

Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support.

Report of the Head of Finance, Governance and Assurance is attached, marked 8.

Contact – James Walton (01743 255001)

(a)  That approval be given to the budget variations of £209,067 to the 2014/15 capital programme, detailed in Appendix 1/Table 1 and the re-profiled 2014/15 capital budget of £66.4m.

(b)   That approval be given to the re-profiled capital budgets of £66.6m for 2015/16, including slippage of £12.1m from 2014/15, £34.6m for 2016/17 and £27.5m for 2017/18 as detailed in Appendix 1/Table 4.

(c)  That the outturn expenditure set out in appendix 1 of £54.2m, representing 81.7% of the revised capital budget for 2014/15 be accepted.

(d)  That approval be given to retaining a balance of capital receipts set aside of £14.1m as at 31st March 2015 to generate a Minimum Revenue Provision saving of £564,000 in 2015/16.

24.1    The Leader presented a report by the Head of Finance, Governance and Assurance – copy attached to the signed minutes – on the final outturn position for the Council’s 2014/2015 capital programme and the current position regarding the 2015/2016 to 2017/2018 capital programme taking into account the slippage following the closure of the 2014/2015 programme, and any budget increases/decreases for 2014/2015 and future year.

24.2    During the ensuing discussion a Member expressed concern at the non implementation of various highways schemes in 2014/2015 and comments made to him by residents about the maintenance of roads in the country.  In response the Leader indicated that he and the Chief Executive had met yesterday with representatives of Ringway regarding the same matters with another meeting planned in the near future which would hopefully address these concerns.

24.3    RESOLVED:

(a)  That approval be given to the budget variations of £209,067 to the 2014/15 capital programme, detailed in Appendix 1/Table 1 and the re-profiled 2014/15 capital budget of £66.4m.

(b)   That approval be given to the re-profiled capital budgets of £66.6m for 2015/16, including slippage of £12.1m from 2014/15, £34.6m for 2016/17 and £27.5m for 2017/18 as detailed in Appendix 1/Table 4.

(c)  That the outturn expenditure set out in appendix 1 of £54.2m, representing 81.7% of the revised capital budget for 2014/15 be accepted.

(d)  That approval be given to retaining a balance of capital receipts set aside of £14.1m as at 31st March 2015 to generate a Minimum Revenue Provision saving of £564,000 in 2015/16.

Lead Member – Mr Mike Owen, Portfolio Holder for Finance, Resources and Support.

Report of the Head of Finance, Governance and Assurance is attached, marked 9.

Contact – James Walton (01743 255001)

That the position set out in the report of the Head of Finance, Governance and Assurance be accepted.

25.1    The Leader presented a report by the Head of Finance, Governance and Assurance – copy attached to the signed minutes – on the treasury management activities of the Council in the last quarter of 2014/2015.  It highlighted the economic environment in which treasury management decisions had been made and the interest rate forecasts of the Council’s Treasury Advisor, Capita Asset Services.  It also updated Cabinet on the internal treasury team’s performance.

25.2    RESOLVED:

That the position set out in the report of the Head of Finance, Governance and Assurance be accepted.

Lead Member – Mr Malcolm Price, Portfolio Holder for Regulatory Services, Housing and Commissioning (North)

Report of the Director of Commissioning is attached, marked 10.

Contact – George Candler (01743 255003)

That, subject to final completion of an appropriate S106 legal agreement (currently agreed in principle) approval be given to:

(a)  100% Exceptional Circumstances Relief from CIL for restoration works to Brogyntyn Hall; and

(b)  Exceptional Circumstances Relief from CIL for all but £10,000 for enabling development associated with the above scheme.

26.1    The Portfolio Holder for Regulatory Services, Housing and Commissioning (Central) presented a report by the Director of Commissioning – copy attached to the signed minutes – on an application for Exceptional Circumstances Relief for the majority of the CIL Liability associated with application number 14/03184/FUL for conservation work to the grade 2* listed Brogyntyn Hall, the conversion of associated buildings into 11 residential units; and enabling development of 50 dwellings within the grounds of the hall.

26.2    RESOLVED:

That, subject to final completion of an appropriate S106 legal agreement (currently agreed in principle) approval be given to:

(a)  100% Exceptional Circumstances Relief from CIL for restoration works to Brogyntyn Hall; and

(b)  Exceptional Circumstances Relief from CIL for all but £10,000 for enabling development associated with the above scheme.

Lead Member – Mr Tim Barker, Portfolio Holder for Performance.

Report of the Head of Legal, Strategy and Democratic Services is attached, marked 11.

Contact – Claire Porter (01743 252763)

That the key underlying and emerging issues in the report and appendices be noted.

27.1    The Portfolio Holder for Performance presented a report by the Performance Manager – copy attached to the signed minutes – on the performance of the Council during the last quarter of 2014/2015 together with a view of the year in comparison with 2013/2014.  He indicated that further consideration would be given to the matter by the Performance Management Scrutiny Committee at their meeting on Monday, 15^th June 2015.

27.2    RESOLVED:

That the key underlying and emerging issues in the report of the Performance Manager and accompanying appendices be noted.

Lead Member – Mr Steve Charmley, Deputy Leader and Portfolio Holder for Business, ip&e, Culture and Commissioning (North)

Report of the Chief Executive is to follow.

Contact – Clive Wright (01743 252702)

That the revised ip&e Ltd Annual Business Plan 2015 to 2018 be approved and the implications of this be incorporated into the Council’s next refresh of its Business Plan and Financial Strategy.

28.1    Further to Cabinet on 20^th May 2015 the Portfolio Holder for Business, ip&e, Culture and Commissioning (North) presented a report by the Chief Executive – copy attached to the signed Minutes – on an updated version of ip&e Ltd’s Annual Business Plan which set out the company’s vision, mission and principal business activities for the three year period from April 2015 to March 2018.  (Minute 30 below also refers.)

28.1    RESOLVED:

That the revised ip&e Ltd Annual Business Plan 2015 to 2018 be approved and the implications of this be incorporated into the Council’s next refresh of its Business Plan and Financial Strategy.

To RESOLVE that in accordance with the provisions of Schedule 12A of the Local Government Act 1972 and Paragraph 10.2 of the Council’s Access to Information Rules, the public and press be excluded during consideration of the remaining items.

29.1    RESOLVED:

That in accordance with the provisions of Schedule 12A of the Local Government Act 1972, Section 5 of the Local Authorities (Executive Arrangements)(Meetings and Access to Information)(England) Regulations, and Paragraph 10.2 of the Council’s Access to Information Rules, the public and press be excluded during consideration of the following items.

Lead Member – Mr Steve Charmley, Deputy Leader and Portfolio Holder for Business, ip&e, Culture and Commissioning (North)

Exempt Appendix to the report of the Chief Executive (item 12 above) is to follow.

Contact – Clive Wright (01743 252702)

That the revised ip&e Ltd Annual Business Plan 2015 to 2018 be approved and the implications of this be incorporated into the Council’s next refresh of its Business Plan and Financial Strategy.

30.1    The Portfolio Holder for Business, ip&e, Culture and Commissioning (North) referred to the consideration of the report by the Chief Executive earlier in the meeting (Minute 28 refers) and re-endorsed approval of the revised ip&e Ltd Annual Business Plan.

30.2    RESOLVED:

That the revised ip&e Ltd Annual Business Plan 2015 to 2018 be approved and the implications of this be incorporated into the Council’s next refresh of its Business Plan and Financial Strategy.

To approve as a correct record the Exempt Minutes of the meeting held on 20^th May 2015 attached, marked Exempt 15.

Contact – Penny Chamberlain (01743 252729)

That the Exempt Minutes of the Cabinet meeting held on 20 May 2015 be approved and signed as a correct record by the Leader.

31.2    RESOLVED:

That the Exempt Minutes of the Cabinet meeting held on 20 May 2015 be approved and signed as a correct record by the Leader.

Lead Member – Mr Steve Charmley, Deputy Leader and Portfolio Holder for Business, ip&e, Culture and Commissioning (North)

Exempt report of the Director of Commissioning is attached, marked Exempt 16.

Contact – George Candler (01743 255003)

That the three recommendations set out in the exempt report of the Director of Commissioning be approved.

32.1    The Portfolio Holder for Business, ip&e, Culture and Commissioning (North) presented a report by the Director of Commissioning – copy attached to the exempt signed minutes – on contractual implications arising from the extended planning process to secure permission for the Battlefield Energy Recovery Facility.

32.2    RESOLVED:

That the three recommendations set out in the exempt report of the Director of Commissioning be approved.

(The full version of Minute 32 constitutes exempt information under category 3 of Paragraph 10.4 of the Council’s Access to Information Rules and have accordingly been with-held from publication.)