Agenda and decisions
PDF 216 KBVenue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions
Contact: Emily Marshall Committee Officer
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Apologies for Absence To receive apologies for absence.
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Named Substitutes To receive details of any Member nominated to attend the meeting in place of another Member.
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Disclosable Pecuniary Interests Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
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To receive the minutes of the Joint Committee meeting held on 16th February 2015.
Copy attached marked 4.
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Supplier Contracts The Director of West Mercia Energy will provide a verbal update in line with the West Mercia Energy Standing Orders.
Decision: That the update on supplier contracts by the Director of West Mercia Energy be noted.
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West Mercia Energy Statement of Accounts 2014/15 and Annual Governance Statement 2014/15 The report of the Treasurer is attached, marked 6
Contact – James Walton (01743 255001)
Additional documents:
Decision: 1. That the Treasurer’s Letter of Representation be noted and signed by the Chairman.
2. That the 2014/15 Statement of Accounts be approved and signed by the Chairman (in accordance with the requirements of the Accounts and Audit Regulations 2011).
3. That the Annual Governance Statement 2014/15 be approved.
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External Audit - Audit Findings Report 2014/15 Report of the External Auditor is attached, marked 7.
Contact: Andrew Davies (0121 212 4000)
Decision: That the West Mercia Energy Joint Committee Audit Findings Report 2014/15 be noted. |
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Internal Audit - Update Reports The reports of the Audit Services Manager are attached, marked 8
8a – 2014/15 Year End Report 8b – Procurement 8c – Finance 8d – Debtors
Contact: Ceri Pilawski (01743 252027) Additional documents:
Decision: 1. That the Internal Audit Annual Report 2014/15 be noted.
2. That the Internal Audit Report – Procurement 2015/16 be noted.
3. That the Internal Audit Report – Finance 2015/16 be noted.
4. That the Internal Audit Report – Debtors 2015/16 be noted. |
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Exclusion of Public and Press To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.
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Exempt Minutes To receive the Exempt Minutes of the meeting held on 16th February 2015 attached, marked 10.
Contact: Emily Marshall (01743 257717) |
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Distribution of Surplus
Exempt report of the Treasurer is attached, marked 11.
Contact: James Walton (01743 255001) Decision: That the recommendations contained within the exempt report be approved.
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Scheme of Delegation
Exempt report of the Director of West Mercia Energy is attached, marked 12
Contact: Nigel Evans (01743 231101) Decision: Consideration of the exempt report was deferred until the next meeting. |
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Flexible Energy Management Panel - Terms of Reference
Exempt report of the Director of West Mercia Energy is attached, marked 13
Contact: Nigel Evans (01743 231101) Decision: Consideration of the exempt report was deferred until the next meeting.
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West Mercia Energy Joint Agreement Exempt report of the Director of West Mercia Energy is attached, marked 14.
Contact: Nigel Evans (01743 231 101) Decision: Consideration of the exempt report was deferred until the next meeting.
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Supplier and Customer Contracts
Exempt report of the Director of West Mercia Energy is attached, marked 15.
Contact: Nigel Evans (01743 231 101) Decision: That the recommendations contained within the exempt report be approved.
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Update on the Local Authority Audit and Accountability Act 2014 Exempt report of the Treasurer is attached, marked 16.
Contact: James Walton (01743 255001) Decision: That the recommendations contained within the exempt report be approved. |
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Business Plan and Trading Performance to Date 2015/16 Exempt report of the Director of West Mercia Energy is attached, marked 17
Contact: Nigel Evans (01743 231101)
Decision: That the recommendations contained within the exempt report be approved.
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Flexible Energy Management Panel - Minutes The Exempt minutes of the Flexible Energy Management Panel Meetings are attached, marked 18.
Contact: Nigel Evans (01743 231101)
Decision: That the recommendation contained within the exempt report be approved.
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Risk Management Update Exempt report of the Director of West Mercia Energy is attached, marked 19.
Contact: Nigel Evans (01743 231101)
Decision: That the recommendation contained within the exempt report be approved.
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West Mercia Energy Health and Safety Policy Exempt report of the Director of West Mercia Energy is attached, marked 20
Contact: Nigel Evans ((01743 231101)
Decision: That the recommendation contained within the exempt report be approved.
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West Mercia Energy Staff Terms and Conditions The Treasurer will provide a verbal update.
Decision: That the update on the West Mercia Energy Staff Terms and Conditions be noted.
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Dates of Future Meetings To agree the dates of meetings for 2016. |