To elect a Chairman of the West Mercia Energy Joint Committee for the ensuing year.

That Councillor Price (Herefordshire) be elected Chairman of the West Mercia Energy Joint Committee for the ensuing year.

To appoint a Vice-Chairman of the West Mercia Energy Joint Committee for the ensuing year.

That Councillor A Blagg (Worcestershire) be appointed Vice-Chairman of the West Mercia Energy Joint Committee for the ensuing year.

To receive apologies for absence.

To receive details of any Member nominated to attend the meeting in place of another Member.

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

To receive the minutes of the Joint Committee meeting held on 28^th September 2015.

Copy attached marked 6.

The Director of WME will provide a verbal update in line with the WME Standing Orders

That the update on supplier contracts by the Director of West Mercia Energy be noted.

Report of the External Auditor is attached, marked 8.

Contact: Richard Percival/James McLarnon (0121 212 4000)

That the External Audit Annual Audit Letter 2014/15 be endorsed. 

Report of the External Auditor is attached, marked 9.

Contact: Richard Percival/James McLarnon (0121 212 4000)

That the External Audit Audit Plan 2015/16 be endorsed.

Report of the External Auditor is attached, marked 10.

Contact: Richard Percival/James McLarnon (0121 212 4000)

That the External Audit Informing the Audit Risk 2015/16 be noted and the management responses contained within the report are consistent with the understanding of the West Mercia Energy Joint Committee with no further comments to make.

The reports of the Audit Services Manager are attached, marked 11.

11a – Payroll

11b – Creditors

11c – Risk Management and Insurance

11d – IT 

Contact: Ceri Pilawski (01743 257739)

That the performance to date against the 2015/16 Audit Plan be endorsed.

Report of the Audit Services Manager is attached, marked 12.

Contact: Ceri Pilawski (01743 257739)

That the proposed programme of audits for 2016/17 be endorsed. 

Report of the Director of West Mercia Energy is attached, marked 13

Contact: Nigel Evans (01743 231101) 

1.    That the work conducted to date and the requirement for the existing governance documents to be updated be noted; and

2.    The Director of West Mercia Energy be authorised to undertake further work, in conjunction with the Monitoring Officers of the Member Authorities, to review and revise the existing governance documents where required in order to bring any revised documents to the September 2016 Joint Committee for approval.

Report of the Director of West Mercia Energy is attached, marked 14

Contact: Nigel Evans (01743 231101)  

1.    That the Terms of Reference detailed in paragraph 5.5 be approved; and

2.    That the Flexible Energy Management Panel changes its name to the Flexible Energy Advisory Panel.  

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

To receive the Exempt Minutes of the meeting held on 28^th September 2015 attached, marked 16.

Contact: Emily Marshall (01743 257717)

Exempt report of the Director of West Mercia Energy is attached, marked 17

Contact: Nigel Evans (01743 231101) 

That the recommendation contained within the exempt report be approved.

Exempt report of the Director of West Mercia Energy is attached, marked 18

Contact: Nigel Evans (01743 231101) 

That the recommendation contained within the exempt report be approved.

The Exempt minutes of the Flexible Energy Management Panel Meetings are attached, marked 19

Contact: Nigel Evans (01743 231101) 

That the recommendation contained within the exempt report be approved.

Exempt report of the Director of West Mercia Energy is attached, marked 20

Contact: Nigel Evans (01743 231101) 

That the recommendation contained within the exempt report be approved.

The next meeting of the West Mercia Energy Joint Committee will be held on Monday 26^th September 2016 at 10.00 a.m. in the Shrewsbury Room, Shirehall.