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0345 678 9000

Postal Address

Shropshire Council

Shirehall

Abbey Foregate

Shrewsbury

Shropshire

SY2 6ND

Agenda and decisions

West Mercia Energy Joint Committee - Monday, 27th February, 2017 10.00 am

Venue: Ludlow Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall Committee Officer

Items
No.	Item
1.	Election of Chairman To elect a Chairman of the West Mercia Energy Joint Committee for the ensuing year.
2.	Apologies for Absence To receive apologies for absence.
3.	Appointment of Vice Chairman To appoint a Vice-Chairman of the West Mercia Energy Joint Committee for the ensuing year.
4.	Minutes PDF 78 KB To receive the minutes of the Joint Committee meeting held on 26^th September 2016. Copy attached marked 4.
5.	Public Questions To receive any public questions or petitions from the public, notice of which has been given in accordance with Procedure Rule 14. The deadline for this meeting is 5 p.m. on Wednesday, 22^nd February 2017.
6.	Disclosable Pecuniary Interests Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
7.	Supplier Contracts The Director of West Mercia Energy will provide a verbal update in line with the WME Standing Orders. Decision: That the update on supplier contracts by the Director of West Mercia Energy be noted.
8.	External Audit - Audit Plan 2016/17 PDF 92 KB Report of the External Auditor. Contact: Richard Percival/James McLarnon (0121 212 4000) Additional documents: Agenda Item 8 Appendix A - Audit Plan West Mercia Energy 2016-17 , item 8. PDF 1 MB Decision: That the Audit Plan 2016/17 be endorsed.
9.	External Audit - Informing the Audit Risk Assessment 2016/17 PDF 98 KB Report of the External Auditor is attached, marked 9. Contact: Richard Percival/James McLarnon (0121 212 4000) Additional documents: Agenda Item 9 Appendix A Informing the Audit Risk Assessment - West Mercia Energy 2016-17 , item 9. PDF 553 KB Decision: That the External Audit Informing the Audit Risk 2016/17 be noted and the management responses contained within the report are consistent with the understanding of the West Mercia Energy Joint Committee with no further comments to make.
10.	Internal Audit - Performance Reports to February 2017 PDF 111 KB The reports of the Audit Services Manager. Appendix A – Creditors Appendix B – Debtors Appendix C – Finance Appendix D – Corporate Governance Appendix E – IT Controls Appendix F – Payroll Appendix G – Risk Management Contact: Ceri Pilawski (01743 257739) Additional documents: Agenda Item 10 Appendix A Creditors Final Report 2016-17 , item 10. PDF 72 KB Agenda Item 10 Appendix B Debtors Final Report 2016-17 , item 10. PDF 75 KB Agenda Item 10 Appendix C Finance Final Report 2016-17 , item 10. PDF 86 KB Agenda Item 10 Appendix D Governance Final Report 2016-17 , item 10. PDF 85 KB Agenda Item 10 Appendix E IT Audit Final Report 2016-17 , item 10. PDF 90 KB There are a further 2 documents.View the full list of documents for item 10. Decision: That the performance to date against the 2016/17 Audit Plan be endorsed.
11.	Internal Audit - Strategic Plan 2017/18 PDF 102 KB Report of the Audit Services Manager. Contact: Ceri Pilawski (01743 257739) Decision: That the proposed programme of audits for 2017/18 be endorsed.
12.	Internal Audit - Quality Assurance Improvement Programme External Assessment PDF 99 KB Report of the Audit Services Manager. Contact: Ceri Pilawski (01743 257739) Additional documents: Agenda Item 12 - Appendix A , item 12. PDF 170 KB Decision: That the information set out in the report be noted.
13.	Financial Regulations PDF 90 KB View the background to item 13. View the decision for item 13. Report of the Director of West Mercia Energy. Contact: Nigel Evans (01743 231 101) Additional documents: Agenda Item 13 Appendix A Financial Regs , item 13. PDF 188 KB Decision: 1. That the updated WME Financial Regulations be approved. 2. That the update to the EGARRP Policy, to ensure consistency with paragraphs 55 – 57 of the updated Financial Regulations (relating to the EGARRP Policy), be approved.
14.	Exclusion of Press and Public To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.
15.	Exempt Minutes View the reasons why item 15. is restricted To approve the exempt minutes of the meeting held on 26^th September 2016. Contact: Emily Marshall (01743 257717)
16.	Annual Business Plan and Budget 2017/18 Including a Review of 2016/17 View the reasons why item 16. is restricted View the background to item 16. View the decision for item 16. Exempt report of the Director of West Mercia Energy. Contact: Nigel Evans (01743 231101) Decision: That the recommendations contained within the exempt report be approved.
17.	Minutes of the Flexible Energy Management Panel View the reasons why item 17. is restricted Exempt report of the Director of West Mercia Energy. Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved.
18.	Risk Management Update View the reasons why item 18. is restricted Exempt report of the Director of West Mercia Energy. Contact: Nigel Evans (01743 231101) Decision: That the recommendations contained within the exempt report be approved.
19.	Date of Next Meeting The next meeting of the West Mercia Energy Joint Committee will be held on Monday 25^th September 2017 at 10.00 a.m. in the Wilfred Owen Room, Shirehall, Shrewsbury.

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