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Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

West Mercia Energy Joint Committee
Tuesday, 26th February, 2019 10.00 am

Venue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Election of Chairman

To elect a Chairman for the ensuing year.

Decision:

That Councillor Peter Nutting be elected Chairman for the ensuing year.

 

2.

Apologies for Absence

To receive apologies for absence.

 

3.

Appointment of Vice-Chairman

To appoint a Vice-Chairman for the ensuing year.

Decision:

That Councillor Philip Price be appointed Vice-Chairman for the ensuing year. 

 

4.

Minutes pdf icon PDF 81 KB

To receive the minutes of the Joint Committee meeting held on 24th September 2018.

 

Copy attached marked 4.

 

Decision:

That the Minutes of the West Mercia Energy Joint Committee held on 24th September 2018 be approved as a correct record and signed by the Chairman. 

 

5.

Public Questions

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on Monday, 25th February 2019. 

6.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

7.

Supplier Contracts

The Director of West Mercia Energy will provide a verbal update in line with the West Mercia Energy Standing Orders.

Decision:

That the update on supplier contracts be noted.

8.

External Audit Plan 2018/19 pdf icon PDF 92 KB

Report of the External Auditor

 

Contact: Richard Percival (0121 212 4000)

Additional documents:

Decision:

1.            That the draft audit plan for 2018/19 as presented by Grant Thornton be approved.

2.            That the commissioning of Grant Thornton to undertake the audit in accordance with the audit plan be approved.

 

9.

External Audit - Informing the Audit Risk 2018/19 pdf icon PDF 98 KB

Report of the External Auditor is attached, marked 9.

 

Contact: Richard Percival (0121 212 4000)

 

Additional documents:

Decision:

1.         That the External Audit Informing the Audit Risk 2018/19 be noted and the management responses contained within the report are consistent with the understanding of the West Mercia Energy Joint Committee with no further comments to make.

2.         That the management responses to the queries raised by Grant Thornton be approved.

 

10.

Internal Audit Performance Reports to February 2019 pdf icon PDF 113 KB

The reports of the Audit Services Manager.

 

Appendix A – Creditors

Appendix B – Debtors

Appendix C – Finance

Appendix D –Governance

Appendix E – Payroll

Appendix F – Procurement

Appendix G – Risk Management

 

Contact: Ceri Pilawski (01743 257739)

 

 

Additional documents:

Decision:

That the performance to date against the 2018/19 Audit Plan be endorsed.

 

11.

Internal Audit Strategic Plan 2019/20 pdf icon PDF 105 KB

Report of the Audit Services Manager.

 

Contact: Ceri Pilawski (01743 257739)

 

 

Decision:

That the proposed programme of audits for 2019/20 be endorsed.

12.

Anti-Slavery and Human Trafficking Statement 2018/19 pdf icon PDF 94 KB

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Additional documents:

Decision:

1.            That the draft WME Transparency Statement for 2018/19 be approved.

2.            That authority be delegated to the Director to finalise the WME Transparency Statement and publish it in accordance with section 54 of the Modern Slavery Act 2015.

 

13.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

14.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 24th September 2018.

 

Contact: Emily Marshall (01743 257717)

 

Decision:

That the Exempt Minutes of the meeting held on 24th September 2018 be approved as a correct record. 

 

15.

Annual Business Plan and Budget 2019/20 including a Review of 2018/19

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendations contained within the exempt report be approved.

 

16.

Minutes of the Flexible Energy Advisory Panel

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

 

17.

Energy Governance, Accountability, Risk and Reporting Policy

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

 

18.

Risk Management Update

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendations contained within the exempt report be approved.

 

19.

Date of Next Meeting

The next meeting of the West Mercia Energy Joint Committee will be held on Tuesday, 24th September 2019 at 10.00 a.m. in the Shrewsbury Room, Shirehall, Shrewsbury.

 

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