Shropshire Council website

This is the website of Shropshire Council

Contact information

E-mail

customer.service@shropshire.gov.uk

Telephone

0345 678 9000

Postal Address

Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

West Mercia Energy Joint Committee
Tuesday, 24th September, 2019 10.00 am

Venue: Shrewsbury Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

 

2.

Minutes pdf icon PDF 76 KB

To receive the minutes of the Joint Committee meeting held on 26th February 2019

 

Copy attached marked 2.

 

Decision:

That the Minutes of the West Mercia Energy Joint Committee held on 26th September 2019 be approved as a correct record and signed by the Chairman. 

 

3.

Public Questions

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on Friday, 20th September 2019. 

4.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

5.

Supplier Contracts

The Director of West Mercia Energy will provide a verbal update in line with the West Mercia Energy Standing Orders. 

Decision:

That the update on supplier contracts be noted.

 

6.

Statement of Accounts 2018/2019 and Annual Governance Statement 2018/2019 pdf icon PDF 92 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Additional documents:

Decision:

1.      That the Letter of Representation be noted and signed by the Chairman and submitted by the Treasurer.

 

2.      That the finalised Statement of Accounts 2018/19 be approved and signed by the Chairman and the Treasurer.

 

3.      That the Annual Governance Statement 2018/19 be approved.

 

7.

External Audit - Audit Findings Report 2018/2019 pdf icon PDF 100 KB

Report of the External Auditor.

 

Contact: Richard Percival (0121 212 4000)

 

Additional documents:

Decision:

That the West Mercia Energy Joint Committee Audit Findings Report 2018/19 be noted.

 

8.

Internal Audit - Annual Report 2018/2019 pdf icon PDF 163 KB

Report of the Audit Services Manager.

 

Contact: Ceri Pilawski (01743 257739)

 

Decision:

1.      That performanceagainst the AuditPlan for the year ended 31 March 2019 be endorsed.

 

2.      To note that the systemof governance, risk managementandinternal controlis operatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2018/19.

 

3.      That the Head of Auditspositiveyear end opiniononWest Mercia Energys governance, risk managementandinternal control environmentfor2018/19on the basisofthe work undertaken and managementresponses received be noted.

 

9.

Distribution of Surplus pdf icon PDF 97 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Decision:

1.      That the retention of accumulated surplus of £0.717 million be approved.

 

2.      That the distribution of accumulated surplus of £0.704 million, in accordance with the provisions of the Joint Agreement, be approved.

 

10.

Treatment of the WMS Pension Liability pdf icon PDF 106 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Decision:

1.         That a proposal to the four WME Owning Authorities of Shropshire Council, Telford & Wrekin Council, Herefordshire Council and Worcestershire County Council for them to take direct responsibility for the pension deficit liability relating to former WMS employees (including Compensatory Added Years Benefits) and WME with effect from 1st April 2020 be agreed; and

 

2.         That, subject to the formal decisions to be taken by the four WME Owning Authorities in recommendation 2.1 of the report, the removal of the pension deficit liability relating to former WMS employees (including Compensatory Added Years Benefits) and WME from the WME Balance Sheet from 1 April 2020 be agreed.

 

11.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

12.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 26th February 2019.

 

Contact: Emily Marshall (01743 257717)

 

 

13.

Minutes of the Flexible Energy Advisory Panel

Exempt report of the Director of West Mercia Energy.

 

This report presents to the Joint Committee the minutes of the Flexible Energy Advisory Panel meetings which have been approved by the Panel since the last Joint Committee. Business areas discussed at these meetings include a review of the WME energy trading positions, financial results, pricing, portfolio changes, business development activity and supplier contract updates.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

14.

Risk Management Update

Exempt report of the Director of West Mercia Energy.

 

The purpose of this report is for the Joint Committee to received details of all medium and high risks in accordance with the WME Risk Management Strategy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

15.

Update on Business Plan and Trading Performance to Date 2019/2020

Report of the Director of West Mercia Energy.

 

The purpose of this report is to present to the Joint Committee an update on the delivery of the WME Annual Business Plan and Budget 2019/20. This will include a review of the financial results, an energy trading update, customer contracts & business development activity and supplier contracts

 

The report will also include recommendations regarding customer acquisitions and supply contracts.

 

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

16.

Fixed Price Supply Contract Arrangements

Report of the Director of West Mercia Energy.

 

The purpose of this report is to present to the Joint Committee options regarding the development of enhanced arrangements for fixed term energy contracts.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

17.

Date of Next Meeting

It is proposed that the next meeting of the West Mercia Energy Joint Committee will be held on Tuesday 25th February 2020 at 10.00 a.m. in the Shrewsbury Room, Shirehall.

 

Print this page

Back to top