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Telephone

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Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

Venue: THIS IS A VIRTUAL MEETING - PLEASE USE THE LINK ON THE AGENDA TO LISTEN TO THE MEETING. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

 

2.

Minutes pdf icon PDF 236 KB

To receive the minutes of the Joint Committee meeting held on 25th February 2020.

 

 

Decision:

That the Minutes of the West Mercia Energy Joint Committee held on 25th February 2020 be approved as a correct record and signed by the Chairman. 

 

3.

Public Questions

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on Friday, 25th September 2020.

4.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

5.

Supplier Contracts

The Director of West Mercia Energy will provide a verbal update in line with the West Mercia Energy Standing Orders.

Decision:

That the update on supplier contracts be noted.

6.

Statement of Accounts 2019/2020 and Annual Governance Statement 2019/2020 pdf icon PDF 127 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Additional documents:

Decision:

1.      That the Letter of Representation, to be signed by the Chairman and submitted by the Treasurer, be noted.

 

2.      That the finalised Statement of Accounts 2019/20, to be signed by the Chairman and the Treasurer be considered.

 

3.      That the Annual Governance Statement 2019/20 be considered.

 

7.

External Audit - Audit Findings Report 2019/2020 pdf icon PDF 214 KB

Report of the External Auditor.

 

Contact: Richard Percival (0121 212 4000)

 

 

Additional documents:

Decision:

That the contents of the West Mercia Energy Joint Committee Audit Findings Report 2019/20 be considered and endorsed.

 

8.

Internal Audit - Annual Report 2019/2020 pdf icon PDF 584 KB

Report of the Audit Services Manager.

 

Contact: Ceri Pilawski (01743 257739)

 

Decision:

1.      That performanceagainst the AuditPlan for the year ended 31 March 2020 be endorsed.

 

2.      To note that the systemof governance, risk managementandinternal controlis operatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2019/20.

 

3.      That the Head of Auditspositiveyear end opiniononWest Mercia Energys governance, risk managementandinternal control environmentfor2019/20based on the work undertaken and managementresponses received, be noted.

 

9.

Distribution of Surplus pdf icon PDF 406 KB

Report of the Treasurer.

 

Contact: James Walton (01743 258915)

 

Decision:

1.      That the retention of accumulated surplus of £0.633 million be approved.

 

2.      That the distribution of accumulated surplus of £1.111 million, in accordance with the provisions of the Joint Agreement, be approved.

 

 

10.

Risk Management Update pdf icon PDF 558 KB

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the medium and high risks presented be noted.

 

11.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

12.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 25th February 2020.

 

Decision:

That the Exempt Minutes of the West Mercia Energy Joint Committee held on 25th February 2020 be approved as a correct record and signed by the Chairman

13.

Update on Business Plan and Trading Performance to Date 2020/21

Exempt Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

 

Decision:

That the recommendations contained within the exempt report be approved.

 

14.

Energy Governance, Accountability, Risk and Reporting Policy

Exempt Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Decision:

That the recommendation contained within the exempt report be approved.

 

15.

Date of Next Meeting

The next meeting of the West Mercia Energy Joint Committee will be held on Tuesday, 2nd March 2021 at 10.00 a.m.

 

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