To receive apologies for absence.

To receive the minutes of the Joint Committee meeting held on 15^th March 2022.

RESOLVED:

That the Minutes of the meeting held on 15^th March 2022 be approved.

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on 22^nd September 2022.

Members are reminded that they must declare their disclosable pecuniary interests and other registrable or non-registrable interests in any matter being considered at the meeting as set out in Appendix B of the Members’ Code of Conduct and consider if they should leave the room prior to the item being considered. Further advice can be sought from the Monitoring Officer in advance of the meeting.

The Director of West Mercia Energy Joint Committee will provide a verbal update in line with the West Mercia Energy Joint Committee Standing Orders.

Report of Treasurer

Contact: James Walton (01743 258915)

RESOLVED:

1.         That the Letter of Representation to be signed by the Chairman and submitted by the Treasurer be noted.

2.         That the finalised Statement of Accounts 2021/22 be considered and signed by the Chairman and the Treasurer.

3.         That the Annual Governance Statement 2021/22 be considered.

Report of the Director of West Mercia Energy.

Contact: Nigel Evans (0333 101 4424)

RESOLVED:

That the contents of the audit findings report presented by WR Partners be considered and endorsed, with appropriate comment

Report of the Audit Services Manger

Contract: Ceri Pilawski (01743 257739)

RESOLVED:

1.     That the performanceagainst the AuditPlan for the year ended 31 March 2022 be endorsed.

2.     That the systemof governance, risk managementandinternal controlis operatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2021/22.

3.     That the Head of Audit’ssubstantialyear end opiniononWest Mercia Energy’s governance, risk managementandinternal control environmentfor2021/22 based onthe work undertaken and managementresponses received be endorsed.

Report of Treasurer

Contact: James Walton (01743 258915)

RESOLVED:

That the retention of accumulated surplus of £0.890 million be approved.

That the distribution of accumulated surplus of £0.396 million, in accordance with the provisions of the Joint Agreement be approved.

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

RESOLVED:

That the medium and high risks presented be considered and endorsed.

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

RESOLVED:

That the updated WME Standing Orders be approved.

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

To approve the exempt Minutes of the meeting held on 15^th March 2022.

RESOLVED:

That the exempt minutes of the meeting held on 15^th March 2022 be approved.

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

RESOLVED:

That the recommendations contained within the exempt report be approved.

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

RESOLVED:

That the recommendations contained within the exempt report be approved.

To note the date of the next meeting.