Shropshire Council website

This is the website of Shropshire Council

Contact information

E-mail

customer.service@shropshire.gov.uk

Telephone

0345 678 9000

Postal Address

Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

Venue: Shrewsbury/Oswestry Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

2.

Minutes pdf icon PDF 264 KB

To receive the minutes of the Joint Committee meeting held on 15th March 2022.

 

 

Decision:

RESOLVED:

That the Minutes of the meeting held on 15th March 2022 be approved.

3.

Public Questions

To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on 22nd September 2022.

4.

Disclosable Interests

Members are reminded that they must declare their disclosable pecuniary interests and other registrable or non-registrable interests in any matter being considered at the meeting as set out in Appendix B of the Members’ Code of Conduct and consider if they should leave the room prior to the item being considered. Further advice can be sought from the Monitoring Officer in advance of the meeting.

 

5.

Supplier Contracts

The Director of West Mercia Energy Joint Committee will provide a verbal update in line with the West Mercia Energy Joint Committee Standing Orders.

6.

Statement of Accounts 2021/22 and Annual Governance Statement 2021/22 pdf icon PDF 127 KB

Report of Treasurer

Contact: James Walton (01743 258915)

Additional documents:

Decision:

RESOLVED:

1.         That the Letter of Representation to be signed by the Chairman and submitted by the Treasurer be noted.

 

2.         That the finalised Statement of Accounts 2021/22 be considered and signed by the Chairman and the Treasurer.

 

3.         That the Annual Governance Statement 2021/22 be considered.

7.

External Audit - Audit findings report 2021/22 pdf icon PDF 211 KB

Report of the Director of West Mercia Energy.

Contact: Nigel Evans (0333 101 4424)

Additional documents:

Decision:

RESOLVED:

That the contents of the audit findings report presented by WR Partners be considered and endorsed, with appropriate comment

8.

Internal Audit Annual Report 2021/22 pdf icon PDF 593 KB

Report of the Audit Services Manger

Contract: Ceri Pilawski (01743 257739)

Decision:

RESOLVED:

1.     That the performanceagainst the AuditPlan for the year ended 31 March 2022 be endorsed.

 

2.     That the systemof governance, risk managementandinternal controlis operatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2021/22.

 

3.     That the Head of Auditssubstantialyear end opiniononWest Mercia Energys governance, risk managementandinternal control environmentfor2021/22 based onthe work undertaken and managementresponses received be endorsed.

 

9.

Distribution of surplus pdf icon PDF 507 KB

Report of Treasurer

Contact: James Walton (01743 258915)

Decision:

RESOLVED:

That the retention of accumulated surplus of £0.890 million be approved.

 

That the distribution of accumulated surplus of £0.396 million, in accordance with the provisions of the Joint Agreement be approved.

 

10.

Risk management update pdf icon PDF 571 KB

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

Decision:

RESOLVED:

That the medium and high risks presented be considered and endorsed.

11.

Standing Orders pdf icon PDF 207 KB

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

Additional documents:

Decision:

RESOLVED:

That the updated WME Standing Orders be approved.

12.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

13.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 15th March 2022.

 

Decision:

RESOLVED:

That the exempt minutes of the meeting held on 15th March 2022 be approved.

14.

Update on Business Plan and Trading to Date 2022/23

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

Decision:

RESOLVED:

That the recommendations contained within the exempt report be approved.

15.

Use Cleaner Use Less update

Report of the Director of West Mercia Energy

Contact: Nigel Evans (0333 101 4353)

Decision:

RESOLVED:

That the recommendations contained within the exempt report be approved.

16.

Date of Next Meeting

To note the date of the next meeting.

 

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