Agenda and decisions
Venue: Shrewsbury/Oswestry Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions
Contact: Shelley Davies Committee Officer
Media
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Apologies for Absence To receive apologies for absence.
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To approve the minutes of the Joint Committee meeting held on 22nd March 2024.
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Public Questions To receive any question from the public, notice of which has been given in accordance with Procedure Rule 14. The deadline for this meeting is 12.00 p.m. on Monday 16th September 2024. |
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Disclosable Pecuniary Interests Members are reminded that they must declare their disclosable pecuniary interests and other registrable or non-registrable interests in any matter being considered at the meeting as set out in Appendix B of the Members’ Code of Conduct and consider if they should leave the room prior to the item being considered. Further advice can be sought from the Monitoring Officer in advance of the meeting.
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Supplier Contracts The Director of West Mercia Energy Joint Committee will provide a verbal update in line with the West Mercia Energy Joint Committee Standing Orders. |
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Statement of Accounts 2023/24 and Annual Governance Statement 2023/24 PDF 376 KB Report of Treasurer Contact: James Walton Additional documents: Decision:
That the finalised Statement of Accounts 2023/24 to be signed by the Chairman and the Treasurer.
That the Annual Governance Statement 2023/24 be noted.
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External Audit - Audit findings report 2023/24 PDF 379 KB Report of the Director of West Mercia Energy. Contact: Nigel Evans Additional documents: Decision: That the contents of the audit findings report presented by WR Partners be considered and endorsed.
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Internal Audit Annual Report 2023/24 PDF 591 KB Report of Internal Audit Contact: Barry Hanson Decision: That the performance against the Audit Plan for the year ended 31 March 2024 be endorsed.
That it be noted that the system of governance, risk management and internal control operating effectively and can be relied upon when considering the Annual Governance Statement for 2023/24.
That the Chief Audit Executive’s substantial year end opinion on West Mercia Energy’s governance, risk management and internal control environment for 2023/24 based on the work undertaken and management responses received be endorsed. |
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Distribution of surplus PDF 402 KB Report of Treasurer Contact: James Walton Decision: That the retention of accumulated surplus of £1.805 million be approved.
That the distribution of accumulated surplus of £2.438 million, in accordance with the provisions of the Joint Agreement be approved. |
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Risk management update PDF 600 KB Report of the Director of West Mercia Energy Contact: Nigel Evans Decision: That the medium risks presented be endorsed. |
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Report of the Director of West Mercia Energy Contact: Nigel Evans Additional documents: Decision: That the updated WME Standing Orders be approved. |
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Exclusion of Press and Public To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act. |
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Exempt Minutes To approve the exempt Minutes of the meeting held on 22nd March 2024. |
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Update on Business Plan and Trading Performance to Date 2024/25 Exempt Report of the Director of West Mercia Energy Contact: Nigel Evans Decision: That the recommendations contained within the exempt report be approved. |
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Use Cleaner Use Less update Exempt Report of the Director of West Mercia Energy Contact: Nigel Evans Decision: That the recommendations contained within the exempt report be approved. |
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Date of Next Meeting To discuss and agree the date of the next meeting. |