Agenda and decisions
PDF 402 KBVenue: Shrewsbury/Oswestry Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions
Contact: Emily Marshall Committee Officer
| No. | Item |
|---|---|
|
Apologies for Absence To receive apologies for absence.
|
|
|
To receive the minutes of the Joint Committee meeting held on 21st March 2023.
|
|
|
Public Questions To receive any question or petitions from the public, notice of which has been given in accordance with Procedure Rule 14. The deadline for this meeting is 5.00 p.m. on Wednesday, 20th September 2023. |
|
|
Disclosable Pecuniary Interests Members are reminded that they must declare their disclosable pecuniary interests and other registrable or non-registrable interests in any matter being considered at the meeting as set out in Appendix B of the Members’ Code of Conduct and consider if they should leave the room prior to the item being considered. Further advice can be sought from the Monitoring Officer in advance of the meeting.
|
|
|
Supplier Contracts The Director of West Mercia Energy Joint Committee will provide a verbal update in line with the West Mercia Energy Joint Committee Standing Orders.
|
|
|
Statement of Accounts 2022/23 and Annual Governance Statement 2022/23 Report of Treasurer Contact: James Walton (01743 258915)
Additional documents:
Decision: That the Letter of Representation to be signed by the Chairman and submitted by the Treasurer be noted.
That the finalised Statement of Accounts 2022/23 to be signed by the Chairman and the Treasurer.
That the Annual Governance Statement 2022/23 be noted.
|
|
|
External Audit - Audit Findings Report 2022/23 Report of the Director of West Mercia Energy. Contact: Nigel Evans (0333 101 4424)
Additional documents: Decision: That the contents of the audit findings report presented by WR Partners be considered and endorsed. |
|
|
Internal Audit - Annual Report 2022/23 Report of Internal Audit Contract: Barry Hanson (07990 086409)
Decision: That the performanceagainst the AuditPlan for the year ended 31 March 2023 be endorsed.
That it be noted that the systemof governance, risk managementandinternal controloperatingeffectivelyand canberelied upon when consideringthe AnnualGovernanceStatementfor2022/23.
That the Chief Audit Executive’s substantialyear end opiniononWest Mercia Energy’s governance, risk managementandinternal control environmentfor2022/23 based onthe work undertaken and managementresponses received be endorsed.
|
|
|
Distribution of Surplus Report of Treasurer Contact: James Walton (01743 258915)
Decision: That the retention of accumulated surplus of £1.806 million be approved.
That the distribution of accumulated surplus of £1.433 million, in accordance with the provisions of the Joint Agreement be approved.
|
|
|
Risk Management Update Report of the Director of West Mercia Energy Contact: Nigel Evans (0333 101 4353)
Decision: That the medium and high risks presented be endorsed. |
|
|
Exclusion of Press and Public To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.
|
|
|
Exempt Minutes To approve the exempt Minutes of the meeting held on 21st March 2023.
|
|
|
Update on Business Plan and Trading Performance to Date 2023/24 Exempt Report of the Director of West Mercia Energy Contact: Nigel Evans (0333 101 4353)
Decision: That the recommendations contained within the exempt report be approved.
|
|
|
Use Cleaner Use Less Update Exempt Report of the Director of West Mercia Energy Contact: Nigel Evans (0333 101 4353)
Decision: That the recommendations contained within the exempt report be approved.
|
|
|
Energy Governance, Accountability, Risk and Reporting Policy Exempt Report of the Director of West Mercia Energy Contact: Nigel Evans (0333 101 4353)
Decision: That the recommendations contained within the exempt report be approved.
|
|
|
Date of Next Meeting To discuss and agree the date of the next meeting. |