Agenda and decisions
PDF 401 KBVenue: The Council Chamber, The Guildhall, Frankwell Quay, Shrewsbury, SY3 8HQ. View directions
Contact: Shelley Davies Committee Officer
Note: Please note that while we strive to live stream meetings, technical issues may occasionally occur. In the event of a technical disruption, the meeting will be paused to try to resolve the issue. Should it not be possible to resume the live stream, the meeting will proceed as scheduled, and a backup recording will be made available after the meeting. Any disruption to the live stream does not affect the legality of the meeting)
Media
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Apologies for Absence To receive apologies for absence.
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To approve the minutes of the meeting held on 26th September 2025. [Minutes Attached]
Contact: Shelley Davies |
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Public Questions To receive any questions from members of the public of which notice has been given. The deadline for this meeting is 12.00 p.m. on Monday 23rd March 2026.
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Disclosable Pecuniary Interests Members are reminded that they must declare their disclosable pecuniary interests and other registrable or non-registrable interests in any matter being considered at the meeting as set out in Appendix B of the Members’ Code of Conduct and consider if they should leave the room prior to the item being considered. Further advice can be sought from the Monitoring Officer in advance of the meeting.
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Supplier contracts The Director of West Mercia Energy Joint Committee will provide a verbal update in line with the West Mercia Energy Joint Committee Standing Orders. |
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External Audit Plan 2025/26 Report of the Head of Finance & Billing, West Mercia Energy. [Report Attached]
Contact: Jo Pugh. Additional documents: Decision: That the Joint Committee:
1. approve the draft audit plan for 2025/26 as presented by WR Partners attached at Appendix 1.
2. approve the commissioning of WR Partners to undertake the audit in accordance with the audit plan. |
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Internal Audit Annual Report 2025/26 Report of the Head of Policy and Governance [Report Attached]
Contact: Barry Hanson Decision: That the Joint Committee endorse:
a) Performance against the Audit Plan for the year ending 31 March 2026.
b) That the system of governance, risk management and internal control is operating effectively and can be relied upon when considering the Annual Governance Statement for 2025/26.
c) The Chief Audit Executive’s substantial year end opinion on West Mercia Energy’s governance, risk management and internal control environment for 2025/26 based on the work undertaken and management responses received.
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Internal Audit Strategic Plan 2026/27 Report of the Head of Policy and Governance [Report Attached]
Contact: Barry Hanson
Decision: That the Joint Committee endorse the proposed programme of audits for 2026/27. |
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Anti-Slavery and Human Trafficking Statement 2025/26 Report of the Director of West Mercia Energy. [Report Attached]
Contact: Nigel Evans Additional documents: Decision: That the Joint Committee:
1. approve the draft WME Transparency Statement for 2025/26.
2. delegate authority to the Director to finalise the WME Transparency Statement and publish it in accordance with section 54 of the Modern Slavery Act 2015. |
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Risk Management Update Report of the Director of West Mercia Energy. [Report Attached]
Contact: Nigel Evans
Additional documents: Decision: That the Joint Committee:
1. approve the WME Risk Management Strategy attached at Appendix A; and
2. accept the position as set out in this report.
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Exclusion of Press and Public To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act. |
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Exempt Minutes To approve the exempt Minutes of the meeting held on 26th September 2025. [Minutes Attached]
Contact: Shelley Davies |
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Annual Business Plan and Budget 2026/27 including review of 2025/26
Report of the Director of West Mercia Energy. [Report Attached]
Contact: Nigel Evans
Decision: That the recommendations contained within the exempt report be approved. |
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Energy Governance, Accountability, Risk and Reporting Policy Report of the Director of West Mercia Energy. [Report Attached]
Contact: Nigel Evans
Decision: That the recommendation contained within the exempt report be approved. |
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Date of Next Meeting The next meeting of the West Mercia Energy Joint Committee will be held on Friday 25th September 2026 10.30 a.m. in the Council Chamber, The Guildhall, Shrewsbury. |