Agenda and decisions
PDF 216 KBVenue: Wilfred Owen Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions
Contact: Emily Marshall Committee Officer
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Apologies for Absence To receive apologies for absence.
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Named Substitutes To receive details of any Member nominated to attend the meeting in place of another Member.
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Disclosable Pecuniary Interests Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
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To receive the minutes of the Joint Committee meeting held on 29th February 2016.
Copy attached marked 4.
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Supplier Contracts The Director of West Mercia Energy will provide a verbal update in line with the WME Standing Orders. Decision: That the update on supplier contracts by the Director of West Mercia Energy be noted.
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Statement of Accounts 2015/16 and Annual Governance Statement 2015/16 Report of the Treasurer is attached.
Contact: James Walton (01743 258915) Additional documents:
Decision: 1. That the Letter or Representation be signed by the Chairman and submitted to the Treasurer.
2. That the finalised Statement of Accounts 2015/16 be signed by the Chairman.
3. That the Annual Governance Statement be approved. |
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External Audit: Audit Findings Report 2015/16 Report of the External Auditor.
Contact: Richard Percival/James McLarnon (0121 212 4000) Additional documents: Decision: That the West Mercia Energy Joint Committee Audit Findings Report 2015/16 be noted.
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Internal Audit Annual Report 2015/2016 Report of the Audit Services Manager.
Contact: Ceri Pilawski (01743 257739) Decision: 1. That Performance against the Audit Plan for the year ended 31 March 2016 be endorsed.
2. To note that the system of governance, risk management and internal control is operating effectively and can be relied upon when considering the Annual Governance Statement for 2015/16.
3. That the Audit Manager’s positive year end opinion on West Mercia Energy’s governance, risk management and internal control environment for 2015/16 on the basis of the work undertaken and management responses received be noted. |
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Internal Audit Quality Assurance Improvement Programme Report of the Audit Services Manager.
Contact: Ceri Pilawski (01743 257739)
Decision: That the report be noted. |
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Exclusion of Press and Public To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.
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Exempt Minutes To approve the exempt minutes of the meeting held on 29th February 2016.
Contact: Emily Marshall 01743 257717 |
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Distribution of Surplus
Exempt report of the Treasurer.
Contact: James Walton (01743 258915) Decision: That the recommendations contained within the exempt report be approved.
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Joint Agreement - West Mercia Energy Joint Committee Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved.
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Financial Regulations
Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved subject to further consultation with Herefordshire Council.
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Standing Orders - West Mercia Energy Joint Committee
Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved. |
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Scheme of Delegation - West Mercia Energy Joint Committee
Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved.
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Energy Governance, Accountability, Risk and Reporting Policy
Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved.
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Update on Business Plan and Trading Performance to Date 2016//17 Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101) Decision: That the recommendation contained within the exempt report be approved.
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Minutes of the Flexible Energy Advisory Panel Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101)
Decision: That the recommendation contained within the exempt report be approved.
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Risk Management Update Exempt report of the Director of West Mercia Energy.
Contact: Nigel Evans (01743 231101)
Decision: That the recommendation contained within the exempt report be approved.
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Date of Next Meeting To agree the dates of meetings of the West Mercia Energy Joint Committee for 2017. |