Shropshire Council website

This is the website of Shropshire Council

Contact information

E-mail

customer.service@shropshire.gov.uk

Telephone

0345 678 9000

Postal Address

Shropshire Council
Shirehall
Abbey Foregate
Shrewsbury
Shropshire
SY2 6ND

Agenda and decisions

Venue: Wilfred Owen Room, Shirehall, Abbey Foregate, Shrewsbury, Shropshire, SY2 6ND. View directions

Contact: Emily Marshall  Committee Officer

Items
No. Item

1.

Election of Chairman

To elect a Chairman of the West Mercia Energy Joint Committee for the ensuing year.

Decision:

That Councillor Adrian Hardman be elected Chairman for the ensuing year.

2.

Apologies for Absence

To receive apologies for absence.

 

3.

Appointment of Vice-Chairman

To appoint a Vice-Chairman for the ensuing year.

Decision:

That Councillor Nic Laurens be appointed Vice-Chairman for the ensuing year. 

4.

Minutes pdf icon PDF 76 KB

To receive the minutes of the Joint Committee meeting held on 25th September 2017.

 

Copy attached marked 4.

 

Decision:

That the Minutes of the West Mercia Energy Joint Committee held on 25th September 2017 be approved as a correct record and signed by the Chairman. 

5.

Public Question Time

To receive any questions or petitions from the public, notice of which has been given in accordance with Procedure Rule 14.  The deadline for this meeting is 10.00 a.m. on Friday, 23rd February 2018.

6.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

 

7.

Supplier Contracts

The Director of West Mercia Energy will provide a verbal update in line with the WME Standing Orders.

Decision:

That the update on supplier contracts by the Director of West Mercia Energy be noted.

 

8.

External Audit - Audit Plan 2017/2018 pdf icon PDF 92 KB

Report of the External Auditor.

 

Contact: Richard Percival/James McLarnon (0121 212 4000)

 

Additional documents:

Decision:

That the Audit Plan 2017/18 be endorsed.

9.

External Audit - Informing the Audit Risk Assessment 2017/2018 pdf icon PDF 98 KB

Report of the External Auditor is attached, marked 9.

 

Contact: Richard Percival/James McLarnon (0121 212 4000)

 

Additional documents:

Decision:

That the External Audit Informing the Audit Risk 2017/18 be noted and the management responses contained within the report are consistent with the understanding of the West Mercia Energy Joint Committee with no further comments to make.

10.

Internal Audit - Performance Reports to February 2018 pdf icon PDF 115 KB

The reports of the Audit Services Manager.

 

Appendix A – Creditors

Appendix B – Debtors

Appendix C – Finance

Appendix D – Corporate Governance

Appendix E – IT Audit – Follow Up

Appendix F – Payroll

Appendix G – Procurement

Appendix H – Risk Management and Business Continuity

 

Contact: Ceri Pilawski (01743 257739)

 

Additional documents:

Decision:

That the performance to date against the 2017/18 Audit Plan be endorsed.

11.

Internal Audit - Strategic Plan 2018/2019 pdf icon PDF 103 KB

Report of the Audit Services Manager.

 

Contact: Ceri Pilawski (01743 257739)

 

Decision:

That the proposed programme of audits for 2018/19 be endorsed.

 

12.

Anti-Slavery and Human Trafficking Statement 2017/2018 pdf icon PDF 93 KB

Report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

 

Additional documents:

Decision:

That the West Mercia Energy Transparency Statement for 2017/18 be approved, in accordance with Section 54 of the Modern Slavery Act 2015 and for publication of the Statement.

13.

Exclusion of Press and Public

To consider a resolution under Section 100 (A) of the Local Government Act 1972 that the proceedings in relation to the following items shall not be conducted in public on the grounds that they involve the likely disclosure of exempt information as defined by the provisions of Schedule 12A of the Act.

 

14.

Exempt Minutes

To approve the exempt Minutes of the meeting held on 25th September 2017.

 

Contact: Emily Marshall (01743 257717)

Decision:

That the Exempt Minutes of the meeting held on 26th September 2017 be approved as a correct record. 

15.

Annual Business Plan and Budget 2018/19 including a Review of 2017/18

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

Decision:

That the recommendations contained within the exempt report be approved subject to an amendment to recommendation F, to include the requirement to notify the Section 151 Officers of each owning authority.

16.

Minutes of the Flexible Energy Advisory Panel

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

Decision:

That the recommendations contained within the exempt report be approved.

17.

Risk Management Update

Exempt report of the Director of West Mercia Energy.

 

Contact: Nigel Evans (0333101 4353)

Decision:

That the recommendations contained within the exempt report be approved.

18.

Date of Next Meeting

The next meeting of the West Mercia Energy Joint Committee will be held on Monday 24th September 2018 at 10.00 a.m. in the Shrewsbury Room, Shirehall.

 

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